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SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Perform International Purchasing Functions 
SAQA US ID UNIT STANDARD TITLE
11256  Perform International Purchasing Functions 
ORIGINATOR
SGB Procurement, Logistics and Supply Chain Mngt 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Procurement 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  7 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2005-09-13  2007-11-28  SAQA 0160/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2008-11-28   2011-11-28  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
252269  Perform international purchasing functions  Level 4  NQF Level 04  7   

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for the individual who has recently been appointed to, or is contemplating employment in, a function that includes international buying as a core performance area.

Individuals who are credited with this Unit Standard will be able to use their skills and knowledge to carry out basic tasks within the international purchasing function. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
NQF 4 for Numeracy and Literacy
INTRO 1 Apply a knowledge of Basic Geographic Principles,
INTRO 7 Demonstrate a knowledge and understanding of advanced Freight Forwarding Procedures, Processes and Systems 

UNIT STANDARD RANGE 
The specific outcomes as reflected in this unit standard are performed in a structured work context with minimal supervision, that allows for learners to operate under self-direction and take full responsibility for all expected outcomes.

Learners are expected to have access to the relevant regulations, guidelines etc?Learners, in performing the specific outcomes at the level expressed in this unit standard, are expected to generate a range of responses, a limited number of which are innovative, to well defined but often previously unencountered problems. Performance must be guided at all times by organisational processes, policies, procedures and systems, and accepted industry practice. 

Specific Outcomes and Assessment Criteria: 

SPECIFIC OUTCOME 1 
The learner must demonstrate the ability to consider a range of options. 
OUTCOME NOTES 
The learner must demonstrate the ability to consider a range of options, make decisions about and evidence performance around each of the specific outcomes. 

ASSESSMENT CRITERIA 

ASSESSMENT CRITERION 1 
1. Place a purchase order with an appointed supplier on receipt of requisitions. 

ASSESSMENT CRITERION 2 
2. Follow up and expedite purchase orders that have been placed on international suppliers. 

ASSESSMENT CRITERION 3 
3. Initiate the payment of international suppliers once proof of delivery has been obtained. 

ASSESSMENT CRITERION 4 
4. Initiate claims procedures in respect of goods that are received lost, damaged or discrepant. 

ASSESSMENT CRITERION 5 
5. Produce management reports on the status of all outstanding international orders. 


UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
1. Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA.
2. Any institution offering learning that will enable achievement of this unit standard must be accredited by the relevant ETQA.
3. Moderation of assessment will be done by the relevant ETQA at its discretion. 

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
ESSENTIAL EMBEDDED KNOWLEDGE:The learners can understand, explain and apply:

1. The international purchasing environment
  • The role players :
  • Buyers
  • Sellers
  • Buyers and Sellers agents
  • Banks
  • Insurance companies
  • Carriers
  • Forwarding and Clearing agents
  • Customs
  • Permit issuers
  • Port authorities
  • The role of e- commerce in international purchasing
  • Barriers to trade
    Duties
    Permits and other Governments measures
  • Transport and international trade
    Fundamental characteristics of the different transport modes.
    Elements of cost in the international transport chain.
  • Legal aspects of international trade
    The basic law of contract


    2. Introduction to function of the documents used in international buying :
  • Users requisition
  • Purchase order (Indent)
  • Letter of Credit Application
  • Documentary Collection Instruction Letter
  • Clearing Instructions
  • Proofs of Delivery
  • Warehouse receipts
  • Insurance Certificates & Declarations
  • Customs Declarations
  • Carriers documents
  • Clearing Agents Invoices

    3. International buying administration :
  • Expediting
  • Re ordering
  • Document checking
  • Record keeping
  • Claims administration 
    		•


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    1. Identify and solve problems in which responses display that responsible decisions, using critical thinking have been made, eg.
    ! Identify and apply the basic knowledge of international purchasing at workable solutions to routine problems of administration in the international purchasing environment. 

    UNIT STANDARD CCFO WORKING 
    2. Work effectively with others as a member of a team, group, organisation or community,eg,
    Appreciate that:
    * since overseas buying is practised in an international environment at the micro, meso and macro levels it operates in systems which are reliant on others and which address the processing of data,
    * the processing systems approach as well as the productivity orientation of companies involved in international buying demands high levels of teamwork and the understanding, reaction and maintenance of team coherence and co- operation,
    * the level of competency is largely dependent on the individual`s ability and capacity to operate effectively with peers, supervisors, internal and external customers. 

    UNIT STANDARD CCFO ORGANISING 
    3. Organise and manage oneself and one`s activities responsibly and effectively,eg,
    ! Prioritise and blend daily activities in such a way as to enable the working process to run effectively and efficiently. 

    UNIT STANDARD CCFO COLLECTING 
    4. Collect, analyse, organise and critically evaluate information,eg,
    ! Apply a knowledge and comprehension of the fundamental principles, processes and procedures used in the international trade cycle to perform the basic functions related to international purchasing in the commercial environment.
    ! Collect and organise information received to arrive at rational decisions with regard to the administration of the international purchase of goods. 

    UNIT STANDARD CCFO COMMUNICATING 
    5. Communicate effectively using visual, mathematical, and/or language skills in the modes of written and/or oral presentation,eg,
    ! Identify from written material and verbal interaction the specific requirements and needs of the existing and potential clients, communicate the resulting outcome of each selection decision to the affected parties by written and oral persuasion. 

    UNIT STANDARD ASSESSOR CRITERIA 
    ASSESSMENT CRITERIAA composite statement of outcomes which expresses applied competence in the particular component of practice

    Outcomes will be judged by whether the learner can:

    1. Apply an understanding of the roles played by the different players in the international trade cycle to the processing of routine international purchase transactions
    2. Explain the functions of the respective role players in international buying and the barriers to international trade (e.g. permits, duties and quotas) at a fundamental level.
    3. Distinguish between local and international buying with regard to sourcing, transport, cultural and legal issues.
    4. Use manual and computer systems in correctly applying a knowledge and understanding of the international buying processes and procedures for the recording of user requisitions, administering a routine reorder programme, initiating of purchasing indents, administration of shipment files, permit, rebate, and bond store records and monitoring of document flows.
    5. Correctly applying a knowledge of the processes and procedures used in the tracing and tracking of cargo as well as in the expediting of cargo through the international purchasing cycle.
    6. Apply a knowledge of risk management to the timeious initiation of claims procedures in respect of lost, damaged and discrepant goods. 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 252269, which is "Perform international purchasing functions", Level 4, 7 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  22443   National Certificate: Freight Forwarding  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2007-11-28  Was TETA until Last Date for Achievement 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Aldabri 106 Institute for Quality Pty Ltd 
    2. Makwedeng Training 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.