SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Fulfill procurement activities and supervise procurement administration 
SAQA US ID UNIT STANDARD TITLE
10142  Fulfill procurement activities and supervise procurement administration 
ORIGINATOR
SGB Project Management 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Project Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 4  NQF Level 04  8 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2005-02-09  2005-11-30  SAQA 1058/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2006-11-30   2009-11-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard is replaced by: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
120386  Provide procurement administration support to a project  Level 4  NQF Level 04  7   

PURPOSE OF THE UNIT STANDARD 
This unit standard is a core standard and forms part of the qualification, National Certificate Project Management and is registered at Level 4 on the National Qualifications Framework. Learners accessing this standard will be involved in project management teams or involved in building small project management teams. These projects may be technical projects, business projects or developmental projects and will cut across a range of economic sectors. This standard will also add value to learners who are running their own business and recognise that project management forms an integral component of any business. Learners acquiring this standard will be able to compile and process procurement requests to standards and needs, source suppliers, receive and evaluate proposals, supervise procurement administration and monitor supplier performance.

The qualifying learner is capable of:
  • Compiling and processing procurement requests to required standards and needs.
  • Sourcing suppliers to meet procurement requirements.
  • Receiving and evaluating proposals and making supplier recommendations.
  • Supervising procurement administration.
  • Monitor supplier performance and building supplier relations. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners accessing this qualification will have demonstrated competence against standards in project management practices or quivalent of NQF Level 3. 

    UNIT STANDARD RANGE 
  • Project level will include working as a leader in the context of a small project / sub-project involving few resources and having a limited impact on stakeholders and the environment or working as a contributing team member on a medium to large project when not a leader.
  • Projects will include all projects including technical, developmental and business related projects.
  • Procurement of consumables up to a specified level will be conducted within laid down policies and procedures. Higher levels will require authorisation before procurement is finalised.
  • Procurement documentation including scope of work, product specification, tender conditions, orders, invoices, delivery notes, formal documentation to suppliers, progress reports.
  • Proposals including technical, commercial and developmental.
  • Negotiation elements will include alternative pricing, technical features, service features, delivery time, delivery cost, quality, FOREX and discounts. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Compile and process procurement requests to required standards and needs. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Applicable data is gathered to compile proposal requests. 

    ASSESSMENT CRITERION 2 
    2. Data is evaluated to establish relevance. 

    ASSESSMENT CRITERION 3 
    3. Procurement documentation is compiled to the required format and within agreed time frames. 

    ASSESSMENT CRITERION 4 
    4. Procurement documentation is distributed to relevant suppliers. 

    ASSESSMENT CRITERION 5 
    5. Evaluation matrix is updated to agreed criteria. 

    SPECIFIC OUTCOME 2 
    Source suppliers to meet procurement requirements. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Potential suppliers are identified for evaluation purposes. 

    ASSESSMENT CRITERION 2 
    2. Potential suppliers are evaluated to determine ability to deliver. 

    ASSESSMENT CRITERION 3 
    3. Short list is produced and invitations to participate are extended. 

    SPECIFIC OUTCOME 3 
    Receive and evaluate proposals and make supplier recommendations. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Proposal requests are received in accordance with procurement procedures. 

    ASSESSMENT CRITERION 2 
    2. Proposal requests are evaluated against tender requirements to establish best suitable suppliers. 

    ASSESSMENT CRITERION 3 
    3. Recommendations are documented and presented to adjudication authority. 

    ASSESSMENT CRITERION 4 
    4. Documented recommendations are in required format and within agreed time frames. 

    ASSESSMENT CRITERION 5 
    5. Suggestions regarding the elements that could be negotiated are made and recorded. 

    SPECIFIC OUTCOME 4 
    Supervise procurement administration. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. The suppliers is monitored for progress and conformity to tender requirements. 

    ASSESSMENT CRITERION 2 
    2. Deviations and exceptions are identified and corrective action initiated. 

    ASSESSMENT CRITERION 3 
    3. Effective liaison and communications are maintained with suppliers. 

    SPECIFIC OUTCOME 5 
    Monitor supplier performance and build supplier relations. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Procurement documentation is processed with confidentiality requirements. 

    ASSESSMENT CRITERION 2 
    2. Procurement administration is monitored and controlled. 

    ASSESSMENT CRITERION 3 
    3. Administrators comply with administration compliance procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    The Services SETA, Education Training Quality Assurance Body (ETQA) or the GENFETQA will accredit providers and assessors against this standard. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    A demonstrated understanding of:
  • Principles, directives and procedures for procurement and supply chain management.
  • Relevant industry/economic sector suppliers.
  • Applicable procurement documentation and contract conditions.
  • Business / organisation needs and requirements.
  • Principles and techniques for building and maintaining supplier relations.
  • The delegation of authority within the business.
  • Procurement administration policies, systems and procedures.
  • Project management Code of Ethics 
    		•


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to procurement activities. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the pursuit of meeting procurement objectives. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and ones activities to maintain descipline in all aspects of procurement and tender processes. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information to aid the process of procurement. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with suppliers, colleagues, subordinates and higher authorities in the execution and supervision of procurement activities. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology to monitor supplier performance, re-order levels, turn-around-time, just-in-time. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate the world as a set of related systems understanding the impact poor procurement proctices will have on the success of a project. 

    UNIT STANDARD NOTES 
    This unit standard has been replaced by unit standard 120386, which is "Provide procurement administration support to a project", Level 4, 7 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  48818   Further Education and Training Certificate: Arts and Culture Administration  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  CATHSSETA 
    Core  21160   National Certificate: Generic Project Management  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered"     		 2005-04-10   
    Elective  49531   Further Education and Training Certificate: Inclusive Education  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  ETDP SETA 
    Elective  48909   Further Education and Training Certificate: Sanitation Project Facilitation  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  EWSETA 
    Elective  49197   Further Education and Training Certificate: Social Housing Supervision  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  PSETA 
    Elective  49511   National Certificate: Lift Inspection  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  MERSETA 
    Elective  50060   National Certificate: Public Administration  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. Acorser Corporate and Business Consulting Cc 
    2. All Sorts 108 Skills Development PTY (Ltd) 
    3. Amandla Obunye Training Academy 
    4. Arishi ISD (PTY) Ltd 
    5. Aubrey Nyiko Business Enterprises 
    6. Bono Skills Development (PTY) Ltd 
    7. Cale Developments 
    8. Centre for Africa Capacity Building and Development (Pty) Ltd 
    9. Chartered Institute of Management (Pty) Ltd 
    10. Citiview Trading and Projects 
    11. College of Cape Town TVET 
    12. Commerce Edge South Africa (Pty) Ltd 
    13. Destiny Management Consultants (Pty) Ltd 
    14. DotCentre Business Consulting 
    15. Dzindalo Consulting (Pty) Ltd 
    16. E-Login Business Institute (Pty) Ltd 
    17. ERGO MAPHELONG INSTITUTE (PTY) LTD 
    18. Excellent Minds Institute (Pty) Ltd 
    19. Fachs Business Consulting and Training 
    20. Fort Hare Trading Solutions (Pty) Ltd 
    21. Free State Training and Development Institute 
    22. Genvio (Pty) Ltd 
    23. Gleyding Management Institute (Pty) Ltd 
    24. Glicam Trading Enterprise 
    25. Global Steel Merchants (Pty) Ltd 
    26. Harvestine Investments (Pty) Ltd 
    27. Harvitex cc 
    28. Higherway Institute of Learning (Pty) Ltd 
    29. Institute of Busines Management of Southern Africa 
    30. Integrated Corporate Skills Solution 
    31. Josmap Training Institute 
    32. Kgaka Kgolo Institute 
    33. Khongoloti Training Academy 
    34. Khuphula Training Solutions and Trading (Pty) Ltd 
    35. Le - Mark Training and Development Pty (Ltd) 
    36. Lead Afrika Consulting (Pty) Ltd 
    37. Leronsa Trading Enterprise 
    38. Majuba Technical Vocational Education and Training 
    39. Matash Holdings (Pty) Ltd 
    40. Matontech Trading Enterprise 
    41. Maximum Development Institute 
    42. Mgwezane Training and Management cc 
    43. MMPS Holdings 
    44. Mokoai Business Solutions (Pty) Ltd 
    45. Molly Malete Productions CC 
    46. Mowils Consultants 
    47. Mpumalanga School of Government - MPSG 
    48. Nare Training and Development 
    49. National Skills and Technical 
    50. Nghunyule Investments 
    51. Orchards Graduate School (Pty) Ltd 
    52. Peuneo (Pty) Ltd 
    53. Phoka Tshela Projects 
    54. Positive Thinking Consultants cc 
    55. Pro-Active Public Services (Pty) Ltd 
    56. Prodigy Business Services 
    57. Prosam Consulting Group (Pty) Ltd 
    58. Ramazwi Security Service and Training Agency (Pty) Ltd 
    59. Ratomac Trading Consultants (Pty) Ltd 
    60. Regen Institute of Leadership and Management Education 
    61. Regenesys School of Public Management 
    62. Ritepath HR Solutions 
    63. Saint Colonel Graduate Institute 
    64. Sampatla Procurement Solutions (Pty) Ltd 
    65. Sibikwa Arts Centr 
    66. Sizanesu Consulting 
    67. Southern African Institute of Learning 
    68. Spears Business and Life Coach Consulting 
    69. Step Ahead Academy (Pty) Ltd 
    70. Summat Training Institute (Pty) Ltd 
    71. Synergy Corporate Consulting (Pty) Ltd 
    72. Thandiwenathi (Pty) Ltd 
    73. Tinotel Communications 
    74. Tippinggate Business Solutions 
    75. Tloumogale Business Development & Consulting (Pty) Ltd 
    76. Tsoelopele Leadership Consulting (Pty) Ltd 
    77. Ukwakhile Projects (PTY) Ltd 
    78. University of Pretoria 
    79. Vala Nge Bhetshu Human Capital Development (Pty) Ltd 
    80. Vuca Institute of Leadership Development 
    81. Weinvest Investments 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.