SAQA

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SOUTH AFRICAN QUALIFICATIONS AUTHORITY

REGISTERED QUALIFICATION THAT HAS PASSED THE END DATE:

National Diploma: Payroll Administration Services

SAQA QUAL ID	QUALIFICATION TITLE
67229	National Diploma: Payroll Administration Services
ORIGINATOR
SGB Administration
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY			NQF SUB-FRAMEWORK
SERVICES - Services Sector Education and Training Authority			OQSF - Occupational Qualifications Sub-framework
QUALIFICATION TYPE	FIELD		SUBFIELD
National Diploma	Field 03 - Business, Commerce and Management Studies		Office Administration
ABET BAND	MINIMUM CREDITS	PRE-2009 NQF LEVEL	NQF LEVEL	QUAL CLASS
Undefined	240	Level 5	NQF Level 05	Regular-Unit Stds Based
REGISTRATION STATUS		SAQA DECISION NUMBER	REGISTRATION START DATE	REGISTRATION END DATE
Passed the End Date - Status was "Reregistered"		SAQA 9999/99	2018-07-01	2023-06-30
LAST DATE FOR ENROLMENT		LAST DATE FOR ACHIEVEMENT
2026-06-30		2030-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This qualification replaces:

Qual ID	Qualification Title	Pre-2009 NQF Level	NQF Level	Min Credits	Replacement Status
35926	National Diploma: Payroll Administration Services	Level 5	Level TBA: Pre-2009 was L5	240	Complete

PURPOSE AND RATIONALE OF THE QUALIFICATION

This Qualification is for any individual who is, or wishes to be, involved in the Payroll Administration function in any organisation or business in any sector, or field as well as in non-commercial organisations such as clubs and charitable organisations. The Qualification will provide the broad knowledge, skills and values needed in the administration field in all sectors.

The Core component contains competencies in Payroll Administration, General Administration, Human Resources and Project Management. The Elective component allows the learner to gain specialist knowledge, skills and insight in the areas of Payroll Administration, Project Management, Human Resources, aspects of Financial Services and organisational research.

Learners working towards this Qualification will find that the acquisition of competence in the Unit Standards, which make up the Qualification, will add value to their work performance. This Qualification is intended to enhance the provision of service within the field of Payroll Administration within all sectors.
It will facilitate access to and mobility and progression within education and training for learners who:

Were previously disadvantaged or who were unable to complete their schooling and were therefore denied access to Further Education and Training.

Have worked in this field for many years, but have no formal Qualifications and would like to achieve this through the process of RPL (Recognition of Prior Learning) and/or formal study

Wish to extend their range of skills and knowledge of administration within their respective industries so that they can extend their competency levels.

The Qualification has building blocks that can be developed further in Qualifications at a higher level. It contains all the competencies, skills and values required by a learner who wishes to access the National Degree in Payroll Administration Services at NQF: Level 6. It also focuses on the skills, knowledge, values and attitudes required to progress further.

The intention is:

To promote the development of knowledge, skills and values that are required for service excellence within the field of Payroll administration.

To release the potential of people.

To provide opportunities for people to move up the value chain.

Rationale for the qualification

The National Diploma in Payroll Administration Services: NQF Level 5 is designed to meet the needs of those learners who are already involved, or wish to become involved, in the field of Payroll Administration. It is applicable to employed and unemployed learners. It is particularly suited to those learners who are performing Payroll tasks, in commercial and non-commercial organisations across the entire spectrum, but have not had the opportunity to obtain a formal Qualification beyond NQF level 4.
Payroll Administration is an essential field of learning as the competences required by people doing Payroll administrative tasks are generic in nature and apply to all businesses in all sectors and to many non-business organisations such as sports and cultural clubs and the like. Payroll Administration is done at various levels depending upon the nature and size of the organization and its management structure. People involved in Payroll Administration are known by such terms as Payroll Administrators, Payroll Clerks, Wage and Salary Clerks, Payroll Supervisors and Payroll Managers, depending on the organisation in which they are employed. There is therefore an on-going need for highly skilled Payroll administration personnel and a need for a well-developed learning pathway to cater for Payroll administrative personnel at the various levels at which they operate, especially since it is becoming a specialised profession in its own right in South Africa.
The National Diploma in Payroll Administration Services at NQF: Level 5 is the second Qualification in a learning pathway that starts at NQF level 4 and ends with the National Diploma in Payroll Administration Level 5. It is planned to develop higher diploma's and degrees in Payroll Administration at levels 6, 7 and 8 as the final steps in the learning pathway and investigations are being undertaken into overseas degrees in this field so that benchmarking from an international perspective is undertaken.
The National Diploma in Payroll Administration Services at NQF: Level 5 supports the objectives of the NQF in that it gives the learner access to a registered Qualification. The Qualification also offers learners the opportunity to have the knowledge and skills that they have developed in the workplace recognised through the awarding of a registered qualification, either in whole or in part. It will ensure that the quality of education and training in the sub-field is enhanced and of a world-class standard. The Qualification will allow learners not only to develop their knowledge and skills in the field of Administration, but will also enable them to benchmark their competence against international standards.

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING

Learners accessing this Qualification are assumed to be competent in:

Computer Literacy at NQF level 4

Mathematical Literacy at NQF level 4

Communications at NQF level 4.

Recognition of prior learning

The structure of this Unit Standard based Qualification makes the Recognition of Prior Learning possible. Learners who are able to demonstrate competence in the knowledge, skills, values and attitudes implicit in this Qualification and/or any of its constituent Unit Standards must receive the appropriate credits. Assessment of Prior Learning must be done by means of Integrated Assessment as mentioned in the previous paragraph.

Recognition of Prior Learning may allow:

For accelerated access to further learning at this or higher levels on the NQF

Gaining of credits towards a Unit Standard

The obtaining in whole or in part of this Qualification.

RECOGNISE PREVIOUS LEARNING?

QUALIFICATION RULES

Fundamental: 37 credits
Core: 139 credits
Elective: a minimum of 64 credits

Total: 240 credits

EXIT LEVEL OUTCOMES

On achieving this Qualification, the learner will be able to:

Demonstrate an understanding of statutory legislation and requirements

Process redundancy documents

Complete year end procedures

Ascertain gross pay

Explain the concepts of business ethics in the professional environment

Recognise, measure, classify and record financial and non-financial data

Contribute to project initiation, scope definition and scope change control

Demonstrate an understanding of statutory legislation and requirements

Plan, organise, implement and monitor work within the Payroll environment

Manage the design, implementation and the administration of compensation in an organisation

Prepare and communicate a productivity improvement plan for a function

Identify and manage areas of customer service impact

Conduct an organisational needs analysis

Develop and implement a business plan

Monitor and advise on substantive conditions of employment and related rights and obligations in an organisation

Manage the design, development and review of an information system for human resource management

Manage work unit to achieve organisational objectives

Conduct skills development administration

Plan, organize and support project meetings and workshops

Conduct project documentation management to support project processes

Monitor, evaluate and communicate project schedules

Identify, organize and co-ordinate project life cycle phases for control purposes

Schedule project activities to facilitate effective project execution

Exit points for learners who do not complete the qualification

Learners will be credited with Unit Standards in which they have proved
competence.

Learners who complete individual Unit Standards but do not complete
this qualification retain their credits. However, should the substance of the Unit Standard change, the validity of the credit towards the qualification may be reviewed.

Learners who change their provider or learning site before completing
the qualification may transfer their credits to the new learning site.

Learners who change their provider or learning site before completing the qualification may transfer their credits to the new learning site.

ASSOCIATED ASSESSMENT CRITERIA

In particular, assessors should check that the learner can demonstrate an ability to consider a
range of options and make decisions and apply the skills that relate to:

Calculating individual and aggregate payments

Processing redundancy documents against statutory and organisation requirements and employee contracts

Complete and report on Year End procedures in relation to Payroll function

Ascertain gross pay

Apply business ethics and standards of professionalism to Payroll function

Classify and interpret financial and non-financial data as it relates to the Payroll function

Participate in projects

Administer compensation

Prepare and communicate a productivity improvement plan in relation to the Payroll function

Intergrated assessment

Because assessment practices must be open, transparent, fair, valid, and reliable and ensure that no learner is disadvantaged in any way whatsoever, an integrated assessment approach is required for this Qualification.

Learning, teaching and assessment are inextricably linked. Whenever possible, the assessment of knowledge, skills, attitudes and values shown in the Unit Standards should be integrated.

Assessment of Communication, and numeracy should be conducted in conjunction with other competencies contained in the Core Component and should use authentic Payroll Administration contexts wherever possible.

A variety of methods must be used in assessment and assessment tools and activities must be appropriate to the context in which the learner is working. Where it is not possible to assess the learner in the workplace or on-the-job, simulations, case studies, role-plays and other similar techniques should be used to provide a context appropriate to the assessment.

The term 'Integrated Assessment' implies that theoretical and practical components should be assessed together. During integrated assessments, the assessor should make use of a range of formative and summative assessment tools and methods and assess combinations of practical, applied, foundational and reflective competencies.

Assessors must assess and give credit for learning that has already been acquired through formal, informal and non-formal learning and work experience.

Assessment should ensure that all Specific Outcomes, Embedded Knowledge and Critical Cross-Field Outcomes are evaluated. The assessment of the Critical Cross-Field Outcomes should be integrated with the assessment of the Specific Outcomes.

INTERNATIONAL COMPARABILITY

Benchmarking was done by comparison with Qualifications and Unit Standards/Outcomes for Payroll Administration in United Kingdom. The United Kingdom Payroll Association was consulted to determine their approach to Payroll Qualifications.

A direct comparison of the title, specific outcomes, assessment criteria and embedded knowledge was undertaken with each of the UK standards.

ARTICULATION OPTIONS

This Qualification articulates with the following Qualifications:

The National Diploma in Business Administration: Level 5

The National Certificate in Management: Level 5

It should also articulate with any other Qualification at Level 5 in the following fields:

Human Resources

Project Management

Financial Administration

Generic Management

Business Administration

Data Capturing and Processing

Organisational Research

MODERATION OPTIONS

Anyone assessing a learner or moderating the assessment of a learner against this Qualification must be registered as an assessor with a relevant Education, Training, Quality, Assurance (ETQA) Body or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.

Any institution offering learning that will enable the achievement of this Qualification must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.

Moderation of assessment will be overseen by the relevant ETQA or by an ETQA that has a Memorandum of Understanding with the relevant ETQA, according to the ETQA's policies and guidelines for assessment and moderation.

Moderation must include both internal and external moderation of assessments at exit points of the Qualification, unless ETQA policies specify otherwise. Moderation should also encompass achievement of the competence described both in individual Unit Standards as well as in the exit level outcomes described in the Qualification.

CRITERIA FOR THE REGISTRATION OF ASSESSORS

For an applicant to register as an assessor for this Qualification, the applicant should:

Have had experience in the Payroll environment;

Be registered as an assessor with the relevant ETQA.

REREGISTRATION HISTORY

As per the SAQA Board decision/s at that time, this qualification was Reregistered in 2012; 2015.

NOTES

As per the SAQA decision to re-register all provider-based qualifications on the National Qualifications Framework that meet the criteria for re-registration, this qualification has been re-registered from 1 July 2018. As per the SAQA decision to re-register all provider-based qualifications on the National Qualifications Framework that meet the criteria for re-registration, this qualification has been re-registered from 1 July 2018. This qualification replaces qualification 35926, "National Diploma: Payroll Administration Services", Level 5, 240 credits.

UNIT STANDARDS:

	ID	UNIT STANDARD TITLE	PRE-2009 NQF LEVEL	NQF LEVEL	CREDITS
Core	110024	Plan, Organise, Implement and Monitor Work within the Payroll environment	Level 4	NQF Level 04	10
Core	109994	Ascertain Gross Pay	Level 5	Level TBA: Pre-2009 was L5	15
Core	109995	Complete Year End Procedures	Level 5	Level TBA: Pre-2009 was L5	40
Core	110008	Determine individual and aggregate payments	Level 5	Level TBA: Pre-2009 was L5	45
Core	10054	Identify and manage areas of customer service impact	Level 5	Level TBA: Pre-2009 was L5	6
Core	11909	Monitor and advise on substantive conditions of employment and related rights and obligations in an organisation	Level 5	Level TBA: Pre-2009 was L5	5
Core	110033	Process redundancy documents	Level 5	Level TBA: Pre-2009 was L5	5
Core	12891	Apply concepts and principles of business ethics in the professional environment	Level 6	Level TBA: Pre-2009 was L6	5
Core	12935	Recognise, measure, classify and record financial and non-financial data	Level 6	Level TBA: Pre-2009 was L6	8
Fundamental	14522	Analyse and explain the impact of one`s personal interactive style on one`s relationship with a client	Level 5	Level TBA: Pre-2009 was L5	6
Fundamental	8647	Apply workplace communication skills	Level 5	Level TBA: Pre-2009 was L5	10
Fundamental	10053	Manage customer requirements and needs and implement action plans	Level 5	Level TBA: Pre-2009 was L5	8
Fundamental	14525	Present an informed argument on a current issue in a business sector	Level 5	Level TBA: Pre-2009 was L5	5
Fundamental	12998	Produce spreadsheets using accounting related information technology	Level 5	Level TBA: Pre-2009 was L5	8
Elective	10137	Conduct project documentation management to support project processes	Level 4	NQF Level 04	6
Elective	10131	Identify, organise and co-ordinate project life cycle phases for control purposes	Level 4	NQF Level 04	5
Elective	10980	Induct a new employee	Level 4	NQF Level 04	6
Elective	11473	Manage individual and team performance	Level 4	NQF Level 04	8
Elective	10143	Monitor, evaluate and communicate project schedules	Level 4	NQF Level 04	4
Elective	10136	Plan, organise and support project meetings and workshops	Level 4	NQF Level 04	4
Elective	110025	Process data using information technology	Level 4	NQF Level 04	5
Elective	10133	Schedule project activities to facilitate effective project execution	Level 4	NQF Level 04	8
Elective	7886	Develop and implement a business plan	Level 5	NQF Level 05	8
Elective	13015	Draft financial statements	Level 5	Level TBA: Pre-2009 was L5	12
Elective	10171	Manage the capture, storage and retrieval of human resources information using an information system	Level 5	Level TBA: Pre-2009 was L5	3
Elective	11906	Manage the design, development and review of a human resource information system	Level 5	Level TBA: Pre-2009 was L5	3
Elective	13019	Prepare business tax returns	Level 5	Level TBA: Pre-2009 was L5	12
Elective	13020	Prepare personal tax returns	Level 5	Level TBA: Pre-2009 was L5	10
Elective	12140	Recruit and select candidates to fill defined positions	Level 5	Level TBA: Pre-2009 was L5	9
Elective	12138	Conduct an organisational needs analysis	Level 6	Level TBA: Pre-2009 was L6	10

LEARNING PROGRAMMES RECORDED AGAINST THIS QUALIFICATION:

When qualifications are replaced, some (but not all) of their learning programmes are moved to the replacement qualifications. If a learning programme appears to be missing from here, please check the replaced qualification.

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PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS QUALIFICATION:

This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.

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