SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Prepare business documents 
SAQA US ID UNIT STANDARD TITLE
335836  Prepare business documents 
ORIGINATOR
Task Team - Public Relations 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Public Relations 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The learner successfully completing this Unit Standard will gain essential knowledge of and practical exposure to the different types of business documents used in a specific business, the preparation of a document, the use of the appropriate software to create the document and storage of the document.

Learners credited with this unit standard will be able to:
  • Demonstrate an understanding of different types of business documents.
  • Prepare a collection of business documents.
  • Keep records of the business documents. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner has the following knowledge and skills:
  • Communication at NQF Level 3.
  • Computer Literacy at NQF Level 3. 

  • UNIT STANDARD RANGE 
    Business documents may include but is not limited to portfolios, company profiles, correspondence, presentations, reports and proposals. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of different types of business documents. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An explanation is given of the purpose of business documents in terms of their importance within the organisation. 

    ASSESSMENT CRITERION 2 
    A description is given of different business documents in terms of their usages. 

    ASSESSMENT CRITERION 3 
    An explanation is given of the consequences of selecting inappropriate documents in terms of the impact on the business. 

    ASSESSMENT CRITERION 4 
    Software is selected suitable for the type of document to be created. 

    SPECIFIC OUTCOME 2 
    Prepare a collection of business documents. 
    OUTCOME RANGE 
    A collection of documents may include but is not limited to portfolios, company profiles, correspondence, presentations, reports and proposals. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The layout, tone and content of the document is prepared in accordance with the 'house style' and brief provided. 

    ASSESSMENT CRITERION 2 
    Security, confidentiality and distribution procedures are adhered to in accordance with organisational procedure. 

    ASSESSMENT CRITERION 3 
    The necessary corrections are made to documents by checking for accuracy and completeness. 

    ASSESSMENT CRITERION 4 
    Documents are prepared and issued within agreed deadlines. 

    SPECIFIC OUTCOME 3 
    Keep records of the business documents. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Documents are stored in accordance with organisational requirements. 
    ASSESSMENT CRITERION RANGE 
    Storage of documents may include but is not limited to an original and back-up copy.
     

    ASSESSMENT CRITERION 2 
    Documents are labelled in accordance with organisational requirements and standard operating procedures. 

    ASSESSMENT CRITERION 3 
    Reference system is created to manage the business documents in terms of organisational requirements. 

    ASSESSMENT CRITERION 4 
    Confidentiality is maintained to protect privacy and business interests. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Computer Literacy in terms of operating hardware and using the applicable software.
  • Writing skills for the creation of business documents.
  • Document storage and retrieval procedures. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems in which responses display that responsible decisions using critical and creative thinking have been made when:
  • Preparing a collection of business documents.
  • Keeping records of the business documents. 

  • UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a team, group, organisation and community during:
  • The preparation of a collection of business documents.
  • Record keeping of the business documents. 

  • UNIT STANDARD CCFO ORGANISING 
    Organising and managing oneself and one's activities responsibly and effectively when:
  • Preparing a collection of business documents.
  • Keeping records of the business documents. 

  • UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information to better understand and explain:
  • The different types of business documents. 

  • UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion when:
  • Preparing a collection of business documents.
  • Keeping records of the business documents. 

  • UNIT STANDARD CCFO SCIENCE 
    Using science and technology effectively and critically, showing responsibility towards the environment and health of others when:
  • Preparing a collection of business documents
  • Keeping records of the business documents. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  71729   Further Education and Training Certificate: Public Relations Practice  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.