SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Capture payroll data 
SAQA US ID UNIT STANDARD TITLE
264374  Capture payroll data 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 3  NQF Level 03  6 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is for learners working within a payroll environment, where the acquisition of competence against this standard will add value to one's job capabilities. The completion of this standard will provide the learner competences in accurately capturing payroll data and identifying and solving problems relating to data capturing.

The qualifying learner is capable of:
  • Demonstrating an understanding of all the various requirements of accuracy in capturing biographical data for a payroll system.
  • Familiarising self with a specific payroll system and procedures.
  • Demonstrating an understanding of the requirements of a payroll system in order to report effectively into a financial system. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner has the following knowledge and skills:
  • Communication at NQF Level 2.
  • Mathematical Literacy at NQF Level 2. 
    		•

    UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of all the various requirements of accuracy in capturing biographical data for a payroll system. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Typical details that are required in a payroll are identified and captured into system. 

    ASSESSMENT CRITERION 2 
    The importance of accuracy is explained with examples. 

    ASSESSMENT CRITERION 3 
    The implications of non-accuracy of details are explained with examples. 

    SPECIFIC OUTCOME 2 
    Familiarise self with a specific payroll system and procedures. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Signing off requirements and criteria are identified and explained in relation to payroll system in own organisation. 

    ASSESSMENT CRITERION 2 
    The different forms that needs to be sourced in order to effectively capture payroll data are identified in relation to how they impact on payroll system. 

    ASSESSMENT CRITERION 3 
    Exceptional instructions are requested in writing and verified with the relevant authority. 
    ASSESSMENT CRITERION RANGE 
    Exceptional instructions include but are not limited to requests to not deduct tax, emolument orders (court orders) and changing number of dependents.
     

    ASSESSMENT CRITERION 4 
    The process that is followed on the system is explained in relation to the required outputs. 

    ASSESSMENT CRITERION 5 
    The importance of leaving an auditable paper trail is explained in relation to own payroll system and organisational requirements. 

    SPECIFIC OUTCOME 3 
    Demonstrate an understanding of the requirements of a payroll system in order to report effectively into a financial system. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The various components that can affect the accuracy of a payroll system are explained with examples. 

    ASSESSMENT CRITERION 2 
    Any discrepancies in payroll data are identified and rectified where necessary and reported to relevant authority. 

    ASSESSMENT CRITERION 3 
    The implications of data in a payroll system on an auditable paper trail are explained with examples. 

    ASSESSMENT CRITERION 4 
    The process for reporting on payroll processes and the related financial data is explained in relation to the requirements of own organisation. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Any individual wishing to be assessed (including through RPL) against this unit standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard or assessing this unit standard must be accredited as a provider with the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The learner must demonstrate an understanding of:
  • Data capturing for a payroll system.
  • Payroll systems, codes and procedures.
  • Financials relating to payroll.
  • Interpersonal skills and conflict management relating to following up on information required to capture payroll data.
  • Criteria for signing off forms in payroll process.
  • Organisational policies and procedures relating to payroll.
  • Basic understanding of financial auditing requirements. 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems using critical and creative thinking processes when capturing payroll data. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in a team, group, or organisation to handle queries and follow up on missing paperwork and forms required for capturing payroll data. 

    UNIT STANDARD CCFO ORGANISING 
    Organise and manage oneself and one's activities responsibly and effectively to ensure that payroll data is accurately and timeously captured. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information relating to data capture requirements. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively using visual, mathematical and/or language in the modes of oral and/or written persuasion to handle queries and follow up on missing information. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility to the environment and health of others to ensure that all data is captured for inclusion in the payslip. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of interrelated systems by recognising that the payroll data capturing does not exist in isolation and that various role players will affect the accuracy and timeous processes related there to. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Participate as responsible citizens in the life of local, national and global communities by effectively ensuring that payroll data capturing is accurate and timeous. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  61595   Further Education and Training Certificate: Business Administration Services  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  93995   Further Education and Training Certificate: Payroll Administration Services  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.