SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Process data using information technology 
SAQA US ID UNIT STANDARD TITLE
263414  Process data using information technology 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard replaces: 
US ID Unit Standard Title Pre-2009 NQF Level NQF Level Credits Replacement Status
110025  Process data using information technology  Level 4  NQF Level 04  Complete 

PURPOSE OF THE UNIT STANDARD 
This unit standard is for learners who wish to enhance their data processing competencies. Learners who are competent in this unit standard will be able to follow basic procedures for maintaining a computer-based information system and able to extract relevant information.

The qualifying learner is capable of:
  • Capturing information from source documents onto a computer system.
  • Generating and printing standard reports on a computer system.
  • Obtaining information from an information system.
  • Producing documents for the analysis of numerical information.
  • Contributing to the quality of the management information system. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that the learner has the following knowledge and skills:
  • Communication at NQF Level 3.
  • Computer Literacy at NQF Level 3. 

  • UNIT STANDARD RANGE 
    N/A 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Capture information from source documents onto a computer system. 
    OUTCOME RANGE 
  • Source documents include complete and incomplete documents.
  • Computer systems include databases, spreadsheets and backups. 

  • ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    All vital fields are completed. 

    ASSESSMENT CRITERION 2 
    Incomplete or unauthorised source documents are referred for clarification. 

    ASSESSMENT CRITERION 3 
    All errors in data capturing and coding are identified and corrected. 

    ASSESSMENT CRITERION 4 
    The correct part of the computer system is used for capturing data. 

    ASSESSMENT CRITERION 5 
    New and unique reference codes are generated as necessary. 

    ASSESSMENT CRITERION 6 
    Data capturing is completed to agreed deadline. 

    ASSESSMENT CRITERION 7 
    Organisational procedures for filing source documents are followed. 

    ASSESSMENT CRITERION 8 
    Risks to the information technology environment are minimised at all times. 

    SPECIFIC OUTCOME 2 
    Generate and print standard reports on a computer system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The required range and report are correctly specified. 

    ASSESSMENT CRITERION 2 
    Work is produced to agreed deadline. 

    ASSESSMENT CRITERION 3 
    Documents are correctly collated and distributed as directed. 

    ASSESSMENT CRITERION 4 
    Risks to the information technology environment are minimised at all times. 

    SPECIFIC OUTCOME 3 
    Obtain information from an information system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The required information is correctly located within the information system structure. 

    ASSESSMENT CRITERION 2 
    Advice is sought where there are difficulties in obtaining the required information. 

    ASSESSMENT CRITERION 3 
    Additional authorisation is obtained for sensitive or confidential information in accordance with the security regulations of the organisation. 

    ASSESSMENT CRITERION 4 
    Information is checked for its accuracy and completeness. 

    ASSESSMENT CRITERION 5 
    Information is stored in a format which helps others to access and use it. 

    ASSESSMENT CRITERION 6 
    Confidential information is kept secure and not disclosed to unauthorised people. 

    SPECIFIC OUTCOME 4 
    Produce documents for the analysis of numerical information. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The document is titled in a way that clearly defines its use and purpose. 

    ASSESSMENT CRITERION 2 
    The arrangement of the document is consistent with organisational conventions. 

    ASSESSMENT CRITERION 3 
    All rates and other numeric inputs and assumptions are stated to the correct number of decimal places. 

    ASSESSMENT CRITERION 4 
    Calculated values are checked for correctness when changes are made to the inputs. 

    ASSESSMENT CRITERION 5 
    The document is used to carry out data modifications and for the entering of related formulas. 

    ASSESSMENT CRITERION 6 
    Each document is formatted clearly and accurately. 

    ASSESSMENT CRITERION 7 
    A method is selected to eliminate rounding errors which is suitable for the purpose of the document. 

    ASSESSMENT CRITERION 8 
    Confidential information is kept secure and not disclosed to unauthorised people. 

    SPECIFIC OUTCOME 5 
    Contribute to the quality of the management information system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Potential improvements to the information system are identified and considered for their impact on the quality of the system and any interrelated systems. 

    ASSESSMENT CRITERION 2 
    Suggestions for changes are supported by a clear rationale as to how they could improve the quality of the system. 

    ASSESSMENT CRITERION 3 
    The reliability of assumptions and judgments made is assessed and clearly stated. 

    ASSESSMENT CRITERION 4 
    The benefits and costs of all changes are described accurately. 

    ASSESSMENT CRITERION 5 
    Suggestions are presented clearly and in a way that helps people to understand and act on them. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    N/A 

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    The learner is able to identify and solve information technology problems using critical and creative thinking processes. 

    UNIT STANDARD CCFO WORKING 
    The learner is able to work effectively with others as a member of a team, group, organization or community in order to ensure that all data is entered into the system. 

    UNIT STANDARD CCFO ORGANISING 
    The learner is able to organize and manage oneself and one's activities responsibly and effectively in order to ensure that all data is gathered and processed within defined time frames. 

    UNIT STANDARD CCFO COLLECTING 
    The learner is able to collect, analyse, organise and critically evaluate technological information relating to the payroll system. 

    UNIT STANDARD CCFO COMMUNICATING 
    The learner is able to communicate effectively using visual, mathematical and/or language skills in the modes of oral and/or written persuasion in order to process payroll data. 

    UNIT STANDARD CCFO SCIENCE 
    The learner is able to use science and payroll technology effectively and critically, showing responsibility towards the environment and health of others. 

    UNIT STANDARD CCFO DEMONSTRATING 
    The learner is able to demonstrate an understanding of the world as a set of interrelated systems by recognizing that problem-solving contexts relating to information technology do not exist in isolation and that the payroll system needs to be congruent with all other related systems. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    This unit standard replaces unit standard 110025, "Process data using information technology", Level 4, 5 credits. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  93995   Further Education and Training Certificate: Payroll Administration Services  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  83446   National Certificate: Electronics  Level 5  NQF Level 05  Reregistered  2023-06-30  MICTS 
    Elective  80646   Further Education and Training Certificate: Beauty and Nail Technology  Level 4  NQF Level 04  Reregistered  2023-06-30  SERVICES 
    Elective  80946   National Certificate: Community Development  Level 5  NQF Level 05  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.