SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Assess and capture data relating to approved housing projects using Housing Subsidy System (HSS) 
SAQA US ID UNIT STANDARD TITLE
262925  Assess and capture data relating to approved housing projects using Housing Subsidy System (HSS) 
ORIGINATOR
SGB Housing 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 12 - Physical Planning and Construction Physical Planning, Design and Management 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is designed for persons tasked with the responsibility of processing subsidy applications using the Housing Subsidy System (HSS). It is concerned with facilitating flow of information in respect of beneficiary administration, contract management as well as claims and payment management.

People credited with this unit standard will be competent in:
  • Demonstrating an understanding of beneficiary administration process flow.
  • Capturing data from submitted applications forms.
  • Verifying data captured on the system.
  • Selecting a list of applications for approval/authorisation.
  • Processing subsidy claims in accordance with organisational policies.
  • Registering contract content on the Housing Subsidy System (HSS). 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed the learners are competent in:
  • Communication skills at NQF Level 3.
  • Mathematical Literacy skills at NQF Level 3.
  • Computer Literacy skills. 

  • UNIT STANDARD RANGE 
    Different policies governing the processing of applications, claims and contracts include but are not limited to:
  • Individual Subsidies.
  • Financial- linked individual subsidy programme.
  • Integrated Residential Development Programme.
  • Upgrading of Informal Settlements Programme.
  • Community Residential Units Programme.
  • Intervention/Rectification of RDP houses.
  • Unblocking of blocked projects.
  • People's Housing Process Programme.
  • Rural informal land rights.
  • Emergency housing programme. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of beneficiary administration process flow. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Beneficiary administration process flow is explained within the context of subsidy applications. 
    ASSESSMENT CRITERION RANGE 
    Process flow include but is not limited to receiving a subsidy application, capturing, editing, verification, searches, approval.
     

    ASSESSMENT CRITERION 2 
    Applications are assessed through a checklist in order to determine completeness. 

    ASSESSMENT CRITERION 3 
    Missing documentation from subsidy applications submitted is identified and described to inform the developer for corrective action. 

    ASSESSMENT CRITERION 4 
    The purpose of conducting searches on beneficiary personal profile is explained in accordance with regulatory requirements. 

    SPECIFIC OUTCOME 2 
    Capture data from submitted applications forms. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Features of the HSS are identified and described in terms of their functions. 

    ASSESSMENT CRITERION 2 
    The importance of accuracy when capturing data is explained with examples. 

    ASSESSMENT CRITERION 3 
    Information obtained relating to subsidy applications is captured in accordance with organisational standard operating procedures. 

    ASSESSMENT CRITERION 4 
    All data captured on the system is checked, edited and verified for correctness. 

    ASSESSMENT CRITERION 5 
    Information is edited based on new information received from developer or application in order to effect changes. 

    ASSESSMENT CRITERION 6 
    Files are labelled relating to data captured for easy reference and future use. 

    SPECIFIC OUTCOME 3 
    Verify data captured on the system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An ability to verify data captured is demonstrated against the application form. 

    ASSESSMENT CRITERION 2 
    Data is confirmed in terms of its accuracy. 

    SPECIFIC OUTCOME 4 
    Select a list of applications for approval/authorisation. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    System functionality is utilised in order to select applicants for pre-approval list. 

    ASSESSMENT CRITERION 2 
    Subsidy approval list is printed for approval purposes. 

    ASSESSMENT CRITERION 3 
    System functionality is utilised to capture the signature, date and the resolution number to approve beneficiaries for a housing subsidy. 

    SPECIFIC OUTCOME 5 
    Process subsidy claims in accordance with organisational policies. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    An understanding of policies governing the processing of claims is demonstrated within context. 

    ASSESSMENT CRITERION 2 
    An understanding of the progress payment system is demonstrated in terms of policy requirements. 

    ASSESSMENT CRITERION 3 
    The importance to ensuring completeness of claims submitted is explained within the context of supportive documents attached on the claim. 

    ASSESSMENT CRITERION 4 
    A description and details of a claim are captured in accordance with system requirements. 

    ASSESSMENT CRITERION 5 
    Various payment milestones are identified and explained in terms of the applicable policy. 

    ASSESSMENT CRITERION 6 
    Proof of inspection in respect to the completion of each milestone is checked and verified for correctness as per organisational requirements. 
    ASSESSMENT CRITERION RANGE 
    Organisational requirements refer to signed documentation in respect of a completed housing unit.
     

    ASSESSMENT CRITERION 7 
    Claims authorised for payment are checked and verified for payment purposes. 

    ASSESSMENT CRITERION 8 
    Claims are processed in respect of agreed payments milestones or sub-milestones. 

    SPECIFIC OUTCOME 6 
    Register contract content on the Housing Subsidy System (HSS). 
    OUTCOME RANGE 
    Contract content include but is not limited to the budget of the contract, location of the project, housing programme applicable to the project, subsidy quantum for the project, number of units, number of units of the various income bands, unit cost for the stand and unit cost for top structure, geo-tech variations, profile of companies participating in the project. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The need for full and accurate record of contracts is explained with examples. 

    ASSESSMENT CRITERION 2 
    Approved contracts are checked in terms of organisational criteria for correctness. 

    ASSESSMENT CRITERION 3 
    Approved contracts for a housing project are collated and compiled for registration on the system. 

    ASSESSMENT CRITERION 4 
    The size of the project which has been allocated for the delivery of houses is explained in terms of the units to be built. 

    ASSESSMENT CRITERION 5 
    Elements of the budget for the housing project are identified and captured on the system. 

    ASSESSMENT CRITERION 6 
    Possible discrepancies concerning the housing contract are identified and described for reporting purposes in order to take corrective action. 

    ASSESSMENT CRITERION 7 
    The need for confidentiality is explained in terms of contractual requirements and organisational works policies and procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing a learner or moderating the assessment of a learner against this unit standard must be registered as an assessor with the relevant ETQA.
  • Any institution offering learning that will enable the achievement of this unit standard must be accredited as a provider with the relevant ETQA.
  • Assessment and moderation of assessment will be overseen by the relevant ETQA according to the ETQA policies and guidelines for assessment and moderation.
  • Moderation must include both internal and external moderation of assessments at exit points of the qualification, unless ETQA policies specify otherwise. Moderation should also encompass achievement of the competence described both in individual unit standard as well as the integrated competence described in the qualification. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    Learners should have a knowledge and understanding of:
  • Databases.
  • Basic knowledge of contracts and contractors.
  • Basic computer skills.
  • Business process and workflow.
  • Housing legislation and policies. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identifying and solving problems relating to the inability to capture data as a result of changes to the contract not updated on the HSS by doing the necessary updates. 

    UNIT STANDARD CCFO WORKING 
    Working effectively with others as a member of a work team to ensure that all the necessary information is checked, captured, edited and verified before finalisation. 

    UNIT STANDARD CCFO ORGANISING 
    Planning, organising and managing oneself and one's activities responsibly and effectively to ensure the effective use of the system. 

    UNIT STANDARD CCFO COLLECTING 
    Collecting, analysing, organising and critically evaluating information relating to the whole housing value chain. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicating effectively using visual, mathematical and/or language skills in the form of oral and/or written presentation of information by interpreting reports from the system. 

    UNIT STANDARD CCFO SCIENCE 
    Using science and technology effectively and critically, showing responsibility towards the environment and others by utilising the system functionality correctly. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Demonstrate an understanding of the world as a set of related systems by recognising that problem-solving contexts do not exist in isolation when dealing the operation of the system. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    Integrated Assessment:

    When conducting assessments, assessors must ensure that they are familiar with the full text of the unit standards being assessed. Assessors must ensure that the assessment covers the specific outcomes, critical cross-field outcomes and essential embedded knowledge by developing assessment activities and tools, which are appropriate to the contexts in which the learners are working. These activities and tools may include self-assessment, peer assessment, formative and summative assessment. It may be more effective and efficient to assess a number of unit standards together in an integrated way, thus reducing the overall number of assessments and ensuring that commonalities that exist between a number of unit standards are captured in a way that makes sense for assessment.

    Assessment Option:

    Learners could be assessed using the following methods:
  • Oral or written questions.
  • Observation.
  • Simulation.
  • Role-plays.
  • Project, etc. 

  • QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  65989   Further Education and Training Certificate: Human Settlements Development  Level 4  NQF Level 04  Reregistered  2023-06-30  CETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.