SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Order and reconcile pharmaceutical stock 
SAQA US ID UNIT STANDARD TITLE
256535  Order and reconcile pharmaceutical stock 
ORIGINATOR
SGB Pharmacy 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 09 - Health Sciences and Social Services Curative Health 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard enables individuals to order and reconcile stock in the pharmaceutical environment. Specifically individuals will be able to monitor stock levels, order stock and perform the appropriate administrative functions as per the relevant legislative, regulatory and organisational requirements. 

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
It is assumed that the learner is competent in:
  • Communication at NQF Level 3.
  • Mathematical Literacy at NQF Level 3.
  • The unit standard:
    > ID 256497: Receive, count and store pharmacy stock. 

  • UNIT STANDARD RANGE 
    All activities pertaining to this unit standard must be subject to the appropriate legal requirements specific to the pharmaceutical environment. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Monitor stock levels. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Factors that determine stock demand and usage are identified in accordance with organisation trends. 

    ASSESSMENT CRITERION 2 
    Current stock levels are monitored as per organisational requirements. 
    ASSESSMENT CRITERION RANGE 
    Monitoring includes wastage, expiry; and damaged stock.
     

    ASSESSMENT CRITERION 3 
    Current and future requirements of stock items are determined according to organisational requirements. 
    ASSESSMENT CRITERION RANGE 
    Requirements includes policies; maximum and minimum levels; seasonal requirements; introduction/discontinuation of products; promotional activities.
     

    ASSESSMENT CRITERION 4 
    The stock administration system is monitored for accuracy and to ensure it is according to SOP. 

    SPECIFIC OUTCOME 2 
    Order pharmaceutical stock. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Appropriate supply sources are identified in accordance with SOP. 

    ASSESSMENT CRITERION 2 
    The organisational system and policy for placing orders is explained with examples. 

    ASSESSMENT CRITERION 3 
    Orders are placed within organisational constraints and the scope of practice. 

    ASSESSMENT CRITERION 4 
    The relevant stock information is recorded accurately and timeously. 

    SPECIFIC OUTCOME 3 
    Perform stock administration functions. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Working stock levels are checked and maintained according to scope of practice. 

    ASSESSMENT CRITERION 2 
    Purchases, issues and stock write offs are reconciled with other records. 

    ASSESSMENT CRITERION 3 
    The data relating to received stock is verified and reconciled with orders placed. 

    ASSESSMENT CRITERION 4 
    Relevant documentation is completed according to organisational requirements and scope of practice. 

    ASSESSMENT CRITERION 5 
    All documents and records are stored according to legislative requirements. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA or ETQA that has a Memorandum of Understanding in place with the relevant ETQA.
  • Moderators must be accredited and allocated by the relevant ETQA or ETQA that has a Memorandum of Understanding in place with the relevant ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Wastage.
  • Legislative requirements.
  • Stock register.
  • Legislative framework. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO WORKING 
    Work with others in a team.

    Refer to the following Specific Outcomes:
  • Perform stock administration functions.
  • Order pharmaceutical stock. 

  • UNIT STANDARD CCFO ORGANISING 
    Organise oneself and ones activities.

    Refer to all Specific Outcomes. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise, and critically evaluate information.

    Refer to all Specific Outcomes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively.

    Refer to the following Specific Outcomes:
  • Monitor stock levels.
  • Order pharmaceutical stock. 

  • UNIT STANDARD CCFO SCIENCE 
    Use science and technology.

    Refer to the following Specific Outcomes:
  • Perform stock administration functions. 

  • UNIT STANDARD CCFO DEMONSTRATING 
    Understand the world as a set of related systems.

    Refer to all Specific Outcomes. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Responsible citizenship.

    Refer to the following Specific Outcomes:
  • Perform stock administration functions.
  • Order pharmaceutical stock. 

  • UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  72050   Further Education and Training Certificate: Pharmacist Assistance  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.