SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Manage administration records in recreation environment 
SAQA US ID UNIT STANDARD TITLE
243618  Manage administration records in recreation environment 
ORIGINATOR
SGB Sport, Recreation & Fitness 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 02 - Culture and Arts Sport 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
The person credited with this Unit Standard will be able to maintain an effective record keeping system in a recreation organization. The learner will be able to use this knowledge and skill to provide advice on record keeping systems to the business they are working in.

On completion of this unit standard the qualifying learner will be able to:
  • Explain the purpose of, and demonstrate how recreation organizations capture and store different types of information.
  • Locate and provide records upon request.
  • Maintain and update the record keeping system. 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners accessing this qualification are competent in:
  • Computer Literacy at NQF Level 3.
  • Mathematical Literacy at NQF Level 4.
  • Communications at NQF Level 4 or its equivalent. 

  • UNIT STANDARD RANGE 
  • Record keeping system will include computer systems and manual systems.
  • Data will include system, client, and product information.
  • Type of records will include contracts, agreements, client profiles, quotations, proposals. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Explain the purpose of and demonstrate how recreation organizations capture and store different types of information. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    The reason for recording information is explained with reference to actual documentation used in a recreational context. 

    ASSESSMENT CRITERION 2 
    The type of information contained in records is explained in line with practices in a recreation organization. 
    ASSESSMENT CRITERION RANGE 
    Record of participants, Clients, Service providers, Incidents, Stakeholders, Sponsors, Inventory of Equipment, and Stock.
     

    ASSESSMENT CRITERION 3 
    Methods of creating records using different types of technology are named with examples. 

    SPECIFIC OUTCOME 2 
    Locate and provide records on request. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Required records are located using correct organizational procedures. 

    ASSESSMENT CRITERION 2 
    Requested data is located, accessed, and retrieved from the records. 

    ASSESSMENT CRITERION 3 
    Confidential records are given only to authorized people and confidentiality practices are implemented according to recreation organizational procedures. 

    ASSESSMENT CRITERION 4 
    The record retrieval process is specified and followed as per requirements. 

    SPECIFIC OUTCOME 3 
    Maintain and update the record keeping system. 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    Gather pertinent information for the record keeping system. 

    ASSESSMENT CRITERION 2 
    The implementation of the record keeping system is monitored and recommendations made as to amendments which need to be made to aid effectiveness and efficiency of the system. 

    ASSESSMENT CRITERION 3 
    The record keeping system is monitored and reviewed to comply with standards and requirements within the recreation industry. 

    ASSESSMENT CRITERION 4 
    The record keeping system is updated to meet new developments in the organization and/or needs of the employees. 

    ASSESSMENT CRITERION 5 
    Problems with the record keeping system are resolved using appropriate techniques or referred to outside agencies that can solve the problem. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed against this unit standard (including through RPL) may apply to an assessment agency, assessor or provider institution accredited by the relevant Education and Training Quality Assurance body (ETQA), or one with an appropriate memorandum of understanding (MOU) with the relevant ETQA.
  • Anyone assessing a learner against this unit standard must be registered as an assessor with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this unit standard, or assessing this unit standard, must be accredited as a provider with the relevant ETQA, or one with an appropriate MOU with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA, or one with an appropriate MOU with the relevant ETQA. 

  • UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The qualifying learner is able to demonstrate knowledge and an understanding of:
  • Record keeping systems.
  • Administration procedures.
  • The need for confidentiality and the safe storage of information.
  • The different types of records specific to a business sector.
  • Retrieving information. 

  • UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Learners are able to identify and solve problems, which are directly related to an organizations administration and record keeping system. 

    UNIT STANDARD CCFO WORKING 
    Learners are able to work effectively with others in the process of maintaining and updating record keeping systems within an organization. 

    UNIT STANDARD CCFO ORGANISING 
    Learners are able to organize and manage oneself and ones activities responsibly and effectively and responsibly by ensuring that records are stored correctly. 

    UNIT STANDARD CCFO COLLECTING 
    Learners are able to collect, analyse, organize, and critically evaluate information pertaining to record keeping and record keeping maintenance. 

    UNIT STANDARD CCFO SCIENCE 
    Learners are able to use science and technology effectively in the pursuit of effective and efficient record keeping systems. 

    UNIT STANDARD CCFO DEMONSTRATING 
    Learners are able to demonstrate an understanding of the world as a set of related systems by recognizing the implications to the organization should any document go missing or is misplaced. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    UNIT STANDARD NOTES 
    N/A 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  58163   Further Education and Training Certificate: Community Recreation  Level 4  NQF Level 04  Reregistered  2023-06-30  CATHSSETA 
    Core  79986   Further Education and Training Certificate: Dance Instruction  Level 4  NQF Level 04  Reregistered  2023-06-30  CATHSSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.