SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 

  • LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 

  • Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA
     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 


  • Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered" 
    2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered" 
    2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. 3L Development 
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    3. ABA Sebenzi 
    4. AFRI TRAINING INSTITUTE PTY LTD 
    5. AfroXpert Performance Developement cc 
    6. All Access Holdings 
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    9. Amadube Investments CC 
    10. ARMS - Audit & Risk Management Solutions 
    11. Asiphokuhle Training and Research Institute 
    12. AVAX SA 481 CC. T/A Mandisa Development Services 
    13. Bantubanye Skills 
    14. Boni Africa Events & Development 
    15. Brainwave Projects 342 CC 
    16. Break The Chains Development Services 
    17. Busma Legal & Labour Services 
    18. BW Khuzwayo Consulting CC 
    19. Change Strategies Consulting Services CC 
    20. Classic Human Capital Solutions 
    21. Continuing Education Programme 
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    25. Dean Institute Of Learning (Pty) Ltd 
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    27. DITEBOGO CONSULTANCY CC 
    28. Ditirelo Skills Development Services 
    29. Edequette Training Institute 
    30. Edutraining Business College 
    31. Elective Training Institute Enterprise CC 
    32. Ethekwini Corporate and Human Resources Skills Development Unit 
    33. eThekwini Municipality - Durban 
    34. Execuprime Business College (Pty) Ltd 
    35. Express Model 405 
    36. Freddy Mfana Trading Enterprise 
    37. FRN Holdings 
    38. Frugatrax Consultants 
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    41. Glere Skills and Consultants 
    42. Glo Leb Training & Development 
    43. Global Centre for Academic Research 
    44. Goitseone Trading and Projects Pty LTD 
    45. Goitsikitso Enterprise Trading 
    46. Green Horizon Consulting (Pty) Ltd 
    47. Growth Management Consulting 
    48. Harvitex cc 
    49. Heavenly Button Trading CC 
    50. Hlaniki Investment Holdings 
    51. HS GLOBAL SKILLS BUSINESS SOLUTIONS 
    52. Ikhaya Training and Consulting 
    53. Ilinge Labantu Debt Solution 
    54. IQ Skills Academy (PTY) LTD. 
    55. ITO Focus Reagile 
    56. Iziko Capacity Building CC. 
    57. JNUTO Trading and Projects 
    58. Jobafrik Consulting 
    59. K and Z Projects Training and Development 
    60. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    61. KALIDEEN MANAGEMENT SERVICES PTY LTD 
    62. Kamanga Skills Projects 
    63. Karabo Ya Karabo 
    64. Kgolo Institute 
    65. KHOSITHI TRAINING 
    66. Kia Chuma 
    67. Kokilesedi Trading 
    68. KPH Enterprises 
    69. Kuyakhula Development Initiatives 
    70. KWCRS CC. 
    71. Lagnita Skills Solutions 
    72. Lewerb Holdings (PTY) Ltd 
    73. Mabuya Amahle Trading 
    74. Magnico Products (PTY) LTD 
    75. Mahayi HRD Services cc 
    76. Maile Consulting 
    77. Makavila Suppliers CC. 
    78. Makhophila Business Enterprise 
    79. Malaikas Education & Resourcing Consultants 
    80. Management College of Southern Africa (MANCOSA) 
    81. Mantrapro (PTY) LTD. 
    82. Maono Tai Consulting and Training 
    83. Maqhawe College 
    84. Marcado Human Resources Strategies 
    85. Masemase Consultancy CC. 
    86. Mass Computer Training And Printers 
    87. Matsila Holdings 
    88. Mazasa Management Consulting CC. 
    89. Mcebo Technologies 
    90. Mgwezane Training and Events Management CC. 
    91. Miczo's Enterprise 
    92. Mission Point Consulting 
    93. Mmalethabo Consulting 
    94. Mmaseala Business Academy (PTY) Ltd. 
    95. Mortarboard Training Solutions 
    96. Motheo Skills Entity 
    97. Mpeza Training and Development Specialist 
    98. MTHENGENYA & ASSOCIATES 
    99. Nativah Energy Group Pty LTD 
    100. Ndrendre Building & General Services 
    101. Nemalale Eagles Consultancy CC 
    102. Networx for Career Development 
    103. Nhlahle Development Agency 
    104. NJ & L Trading Enterprise CC. 
    105. NOMAKU TRADERS CC 
    106. NS Global Academy 
    107. Ntsime Financial Consulting 
    108. Outeniqua Leadership Institute 
    109. Pachedu Skills Solutions 
    110. Paseka Business Enterprise 
    111. Phoebelle (Pty) LTD 
    112. Pioneer Business Consulting 
    113. PKM Skills and Career Development 
    114. Power Rush Trading 170 CC. 
    115. PTDEV (Pty) Ltd 
    116. Qabuka-Vuka Development Trading 
    117. Quick Leap Investment 
    118. Rally Business Consulting 
    119. Rams Business Consultants Insurance & Medical Aid 
    120. S'Ncanakazane Trading 
    121. Sasalethu Consulting and Associates 
    122. Sebobatho Project Management 
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    124. SIYANQOBA SEMINARS PTY LTD 
    125. SIZA NESU TRAINING AND DEVELOPMENT 
    126. Sodic Training and Development 
    127. Sukumamfazi Trading 
    128. Talent Emporium Academy (PTY) Ltd 
    129. TCNS Resources (PTY) Ltd 
    130. Thando Consulting Services 
    131. Thathe Cadre Development & Consulting 
    132. The Crimson CO CC. 
    133. Thubelihle Graduate Institute 
    134. Tloumogale Business Development & Consulting 
    135. Tradesman Consulting and Training Solutions 
    136. Tshamutengo General Dealers CC. 
    137. Tshelopele Development Institution 
    138. Tshwane Training Institute (PTY) LTD. 
    139. Ubuholi Bendabuko Capacity Building (PTY) Ltd 
    140. Umfolozi FET College 
    141. Umqondo Consultancy 
    142. Unakho Business Solutions 
    143. University of Fort Hare 
    144. University of Venda 
    145. V HERRMANNSEN AND ASSOCIATES CC 
    146. Vicmat Consultants 
    147. Vision Africa Training Institute 
    148. WEINVEST INVESTMENT CC 
    149. Ya Hina Management Consulting and projects 
    150. YAB Business Solutions (Pty)Ltd 



    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.