SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD: 

Plan and prepare meeting communications 
SAQA US ID UNIT STANDARD TITLE
13934  Plan and prepare meeting communications 
ORIGINATOR
SGB Administration 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Office Administration 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular-Fundamental  Level 3  NQF Level 03  4 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered  2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2024-06-30   2027-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:
  • Demonstrating an understanding of the agenda of meetings
  • Explaining the purpose and objective of minutes of meetings
  • Taking minutes of meetings 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    Learners will have demonstrated competence in communication at NQF level 2 or equivalent. 

    UNIT STANDARD RANGE 
  • Resources for agenda will include chairperson, committees, members, matters arising from previous minutes.
  • Resources for minute taking will include sufficient paper, pen, pencils, eraser, tapes, tape recorder, extension cord, note book, minute book, resolutions and agenda. 
    		•

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Demonstrate an understanding of the agenda of meetings 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. The advantages of a well constructed agenda are explained. 

    ASSESSMENT CRITERION 2 
    2. Matters on agenda appear in a logical and systematical order. 

    ASSESSMENT CRITERION 3 
    3. Sources of agenda matters are identified and explained. 

    ASSESSMENT CRITERION 4 
    4. An agenda is produced in the required format and time frame. 

    SPECIFIC OUTCOME 2 
    Explain the purpose and objective of minutes of meetings 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Types of minutes are identified and explained. 

    ASSESSMENT CRITERION 2 
    2. The importance of accurate recording and producing of minutes is explained. 

    ASSESSMENT CRITERION 3 
    3. The distribution list is described. 

    ASSESSMENT CRITERION 4 
    4. Methods of distributing minutes is explained. 

    ASSESSMENT CRITERION 5 
    5. The reasons for distributing minutes promptly is explained. 

    SPECIFIC OUTCOME 3 
    Take minutes of meetings 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Resources required for minute taking are identified, listed and explained. 

    ASSESSMENT CRITERION 2 
    2. Items to be included in minutes of meeting are listed and explained. 

    ASSESSMENT CRITERION 3 
    3. Attendees to meeting are identified. 

    ASSESSMENT CRITERION 4 
    4. The characteristics of good minutes are identified and explained. 

    ASSESSMENT CRITERION 5 
    5. Minutes are concise and accurate and reflect proceedings. 

    ASSESSMENT CRITERION 6 
    6. Minutes are produced and distributed in required format and time frame. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    Accreditation and Moderation:

    The services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Methods and techniques for taking minutes
  • Resources required for agenda and meeting
  • Listening techniques 
    		•


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems pertaining to taking of minutes. 

    UNIT STANDARD CCFO WORKING 
    Work effectively with others in the preparing of the meeting agenda. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one`s activities in order to have an organised agenda and for the preparation of minute taking. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organise and critically evaluate information during the meeting in order to write concise and accurate minutes. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with all stakeholders of the meeting. 

    UNIT STANDARD CCFO CONTRIBUTING 
    Understand the world as a set of related systems understanding the consequences of poor minutes. 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  57823   National Certificate: Ward Committee Governance  Level 2  NQF Level 02  Reregistered  2023-06-30  LG SETA 
    Core  67465   National Certificate: Business Administration Services  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Core  60650   Professional Qualification: Business Administration  Level 3  NQF Level 03  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  49648   National Certificate: New Venture Creation (SMME)  Level 2  NQF Level 02  Reregistered  2023-06-30  SERVICES 
    Elective  63189   National Certificate: Medical Laboratory Assistance  Level 3  NQF Level 03  Passed the End Date -
    Status was "Reregistered"     		 2012-06-30   
    Elective  57712   Further Education and Training Certificate: Generic Management  Level 4  NQF Level 04  Reregistered  2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  67463   Further Education and Training Certificate: Human Resources Management and Practices Support  Level 4  NQF Level 04  Reregistered  2021-06-30  As per Learning Programmes recorded against this Qual 
    Elective  23976   National Certificate: Local Employment and Skills Development Practices  Level 4  NQF Level 04  Passed the End Date -
    Status was "Registered"     		 2006-08-13  PSETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    1. 3L Development 
    2. A4 Consultancy CC 
    3. ABA Sebenzi 
    4. AFRI TRAINING INSTITUTE PTY LTD 
    5. AfroXpert Performance Developement cc 
    6. All Access Holdings 
    7. ALL CONNECTIONS 
    8. Amabamba Recruitment 
    9. Amadube Investments CC 
    10. ARMS - Audit & Risk Management Solutions 
    11. Asiphokuhle Training and Research Institute 
    12. AVAX SA 481 CC. T/A Mandisa Development Services 
    13. Bantubanye Skills 
    14. Boni Africa Events & Development 
    15. Brainwave Projects 342 CC 
    16. Break The Chains Development Services 
    17. Busma Legal & Labour Services 
    18. Change Strategies Consulting Services CC 
    19. Classic Human Capital Solutions 
    20. Cosmic Gold Trading 173 cc 
    21. CTAM Training and Consulting 
    22. CTC College(PTY) LTD. 
    23. DialNx Consultants 
    24. DITEBOGO CONSULTANCY CC 
    25. Ditirelo Skills Development Services 
    26. Edequette Training Institute 
    27. Elective Training Institute Enterprise CC 
    28. Ethekwini Corporate and Human Resources Skills Development Unit 
    29. eThekwini Municipality - Durban 
    30. Frugatrax Consultants 
    31. Fumani Ma-Afrika Group 
    32. Glo Leb Training & Development 
    33. Goitsikitso Enterprise Trading 
    34. Green Horizon Consulting (Pty) Ltd 
    35. Growth Management Consulting 
    36. Harvitex cc 
    37. Hlaniki Investment Holdings 
    38. Ikhaya Training and Consulting 
    39. Ilinge Labantu Debt Solution 
    40. IQ Skills Academy (PTY) LTD. 
    41. Iziko Capacity Building CC. 
    42. JNUTO Trading and Projects 
    43. KAGISHO BUSINESS CONCEPTS (Pty) LTD 
    44. KALIDEEN MANAGEMENT SERVICES PTY LTD 
    45. Kamanga Skills Projects 
    46. Kgolo Institute 
    47. KHOSITHI TRAINING 
    48. Kuyakhula Development Initiatives 
    49. Lagnita Skills Solutions 
    50. Lewerb Holdings (PTY) Ltd 
    51. Mabuya Amahle Trading 
    52. Magnico Products (PTY) LTD 
    53. Mahayi HRD Services cc 
    54. Maile Consulting 
    55. Makavila Suppliers CC. 
    56. Management College of Southern Africa (MANCOSA) 
    57. Mantrapro (PTY) LTD. 
    58. Maqhawe College 
    59. Masemase Consultancy CC. 
    60. Mass Computer Training And Printers 
    61. Mazasa Management Consulting CC. 
    62. Mcebo Technologies 
    63. Mission Point Consulting 
    64. Mmalethabo Consulting 
    65. Mmaseala Business Academy (PTY) Ltd. 
    66. Mortarboard Training Solutions 
    67. Motheo Skills Entity 
    68. Mpeza Training and Development Specialist 
    69. Nemalale Eagles Consultancy CC 
    70. Networx for Career Development 
    71. Nhlahle Development Agency 
    72. NJ & L Trading Enterprise CC. 
    73. NOMAKU TRADERS CC 
    74. NS Global Academy 
    75. Outeniqua Leadership Institute 
    76. Paseka Business Enterprise 
    77. Petra institute of Development (PTY) Ltd 
    78. Pioneer Business Consulting 
    79. Power Rush Trading 170 CC. 
    80. PTDEV (Pty) Ltd 
    81. Quick Leap Investment 
    82. Rally Business Consulting 
    83. S'Ncanakazane Trading 
    84. Senelo Trading CC 
    85. SIZA NESU TRAINING AND DEVELOPMENT 
    86. Sodic Training and Development 
    87. Sukumamfazi Trading 
    88. Talent Emporium Academy (PTY) Ltd 
    89. Thando Consulting Services 
    90. The Crimson CO CC. 
    91. Thubelihle Graduate Institute 
    92. Tloumogale Business Development & Consulting 
    93. Tradesman Consulting and Training Solutions 
    94. Tshamutengo General Dealers CC. 
    95. Tshwane Training Institute (PTY) LTD. 
    96. Umfolozi FET College 
    97. Umqondo Consultancy 
    98. University of Fort Hare 
    99. University of Venda 
    100. V HERRMANNSEN AND ASSOCIATES CC 
    101. Vicmat Consultants 
    102. Vision Africa Training Institute 
    103. WEINVEST INVESTMENT CC 
    104. Ya Hina Management Consulting and projects 
    105. YAB Business Solutions (Pty)Ltd 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.