SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Manage the process of obtaining of an offer for a complex acquisition 
SAQA US ID UNIT STANDARD TITLE
119207  Manage the process of obtaining of an offer for a complex acquisition 
ORIGINATOR
SGB Procurement, Logistics and Supply Chain Mngt 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Procurement 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 4  NQF Level 04  5 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Registered" 		 2005-10-12  2008-10-12  SAQA 0362/05 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2009-10-12   2012-10-12  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This unit standard is for persons working in the defence and security related environment especially within the acquisition work environment. The learner is able to manage the administration associated with obtaining an offer for a defence and security related acquisition.
This unit standard is intended for learners who intend to follow a career in acquisitions within the defence and security related arena.

A person credited with this unit standard is able to:
  • Provide an overview of the administrative process applicable to the specific acquisition process
  • Confirm the funding requirements for a defence and security related offer received
  • Process the requirement according to the specific acquisition system
  • Compile and process a request for an offer
  • Handle offers within the specific acquisition system

    This unit standard will contribute to the full development of any learner to increase levels of efficiency and effectiveness in the defence and security related environment by providing recognition, further mobility and transportability within the field as well as within other fields. The knowledge, skills and understanding demonstrated in this unit standard are essential for social and economic transformation and upliftment within the defence and security related environment. 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    The following knowledge, skills, attitude and/or equivalent are assumed to be in place:
  • Unit standard 13941: Apply the budget function in a business unit
  • Literacy and numeracy on NQF level 4

    All competencies reflected in the learning assumed to be in place could be achieved through the recognition of prior learning. 
    		•

    UNIT STANDARD RANGE 
    This unit standard is for learners who intend to follow a career in acquisition within the defence and security related acquisition arena.

    Defence includes, but is not limited to South African National Defence Force, South African Police Services and Correctional Services. 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Confirm funding requirements for a defence and security related requirement. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    An account is registered on the system according to specific systems requirements. 
    ASSESSMENT CRITERION RANGE 
    SANDF, SAPS, Correctional Services.
     

    ASSESSMENT CRITERION 2 
    Funding on serie codes is confirmed on the specific acquisition system in relation to the obtainment of offer for a complex acquisition. 

    ASSESSMENT CRITERION 3 
    The specific acquisition system is accessed according to systems requirements. 
    ASSESSMENT CRITERION RANGE 
    Computer systems.
     

    SPECIFIC OUTCOME 2 
    Provide an overview of the administrative process applicable to the specific acquisition process. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The specific administrative acquisition process is explained and described in relation to obtaining an offer for a complex acquisition. 

    ASSESSMENT CRITERION 2 
    The links/interfaces to other systems are explained and described in relation to obtaining an offer for a complex acquisition. 

    ASSESSMENT CRITERION 3 
    The interaction with other role players/departments is explained and described in relation to obtaining an offer for a complex acquisition. 

    SPECIFIC OUTCOME 3 
    Process the offer on the specific acquisition system. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Requirements are registered in terms of categories and in relation to the obtaining of an offer for a complex acquisition. 

    ASSESSMENT CRITERION 2 
    The codification of all items are confirmed in relation to the obtaining of an offer for a complex acquisition. 

    ASSESSMENT CRITERION 3 
    Data is gathered, organised and processed on the specific acquisition system. 

    SPECIFIC OUTCOME 4 
    Compile and process a request for an offer. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    The delegation practices relating to the compilation and processing of offers are explained and described in relation to the obtainment of offer for a complex acquisition. 

    ASSESSMENT CRITERION 2 
    The request for offer administration documentation is compiled according to systems requirements and organisational policies and procedures. 

    ASSESSMENT CRITERION 3 
    Compiling and processing a request for an offer is explained and described in relation to the offer of a complex acquisition. 

    ASSESSMENT CRITERION 4 
    Possible suppliers are identified and registered on the specific acquisition system according to regulations. 

    ASSESSMENT CRITERION 5 
    Input documents which identify requests for information pertaining to an offer are interpreted in a complex acquisition. 

    ASSESSMENT CRITERION 6 
    Approvals are obtained from authorized persons and the request is submitted to tender for a complex acquisition. 

    SPECIFIC OUTCOME 5 
    Handle offers within the specific acquisition system. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    Offers are correctly analysed according to prescribed policies and procedures and in relation to a complex acquisition. 

    ASSESSMENT CRITERION 2 
    A schedule of comparison according to regulations is drawn up in relation to the a complex acquisition. 

    ASSESSMENT CRITERION 3 
    The offers are processed on the specific acquisition system according to systems requirements and organisational polices and procedures. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
  • An individual wishing to be assessed (including through RPL) against this Unit Standard may apply to an assessment agency, assessor or provider institution accredited by the relevant ETQA, or an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Any institution offering learning that will enable achievement of this Unit Standard or assessing this Unit Standard must be accredited as a provider with the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
  • Moderation of assessment will be conducted by the relevant ETQA at its discretion. 
    		•

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
    The following essential embedded knowledge will be assessed through the specific outcomes in terms of the stipulated assessment criteria. Learners are unlikely to achieve all the specific outcomes, to the standards described in the assessment criteria, without knowledge of this embedded knowledge. The mastery of this embedded knowledge can be directly inferred from the quality of the learner's performance. Where direct assessment of knowledge is required, assessment criteria have been included in the body of the unit standard.
  • Legislation pertaining to procurement and acquisition
  • Armscor acquisition and related processes
  • Interfaces to other enterprise and SANDF functions (e.g. FINBIS, Project, Supplier registration, procurement secretariat, codification)
  • Tender processes and documentation 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems related to the obtainment of an offer for a defence and security related acquisition. 

    UNIT STANDARD CCFO ORGANISING 
    Organise oneself and one's activities so that all requirements are met in achieving competence in the obtainment of an offer for a defence and security related acquisition. 

    UNIT STANDARD CCFO COLLECTING 
    Collect, evaluate, organise and critically evaluate information in the obtainment of an offer for a Defence and Security related acquisition. 

    UNIT STANDARD CCFO COMMUNICATING 
    Communicate effectively with internal and external clients when obtaining an offer for a defence and security related acquisition. 

    UNIT STANDARD CCFO SCIENCE 
    Use science and technology effectively and critically, showing responsibility towards the general application of acquisitions. 

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    UNIT STANDARD NOTES 
    Supplementary Information:
    Assessor notes

    It will be necessary to develop assessment activities and tools that are appropriate to the contexts in which the skills will be applied. These activities and tools may include an appropriate combination of formative and summative assessment and portfolios.
    Assessment should include practical demonstration of competence, either in the workplace or through work-realistic, classroom simulation using case studies of sufficient complexity that the necessary skills are demonstrated within realistic learning timescales.

    Integrated assessment:

    It may be more effective and efficient to assess a number of unit standards together thus reducing the overall number of assessment `events`.
  • Consider a complete activity in the workplace (the `whole of work` approach) and see which unit standards relate to this activity.
  • Work out how practitioners could collect evidence on a number of unit standards at the same time covering all the critical aspects of the standards
  • Ensure that commonalities that exist between numbers of unit standards are captured in a way that makes sense for assessment. 
    		•

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Elective  49469   National Diploma: Complex Procurement  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2012-06-30   


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
    NONE 


    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.