SAQA All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.
SOUTH AFRICAN QUALIFICATIONS AUTHORITY 
REGISTERED UNIT STANDARD THAT HAS PASSED THE END DATE: 

Compile and control a budget for a range of office supply requirements 
SAQA US ID UNIT STANDARD TITLE
110528  Compile and control a budget for a range of office supply requirements 
ORIGINATOR
SGB Economics 
PRIMARY OR DELEGATED QUALITY ASSURANCE FUNCTIONARY
-  
FIELD SUBFIELD
Field 03 - Business, Commerce and Management Studies Finance, Economics and Accounting 
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined  Regular  Level 5  Level TBA: Pre-2009 was L5  4 
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Passed the End Date -
Status was "Reregistered" 		 2018-07-01  2023-06-30  SAQA 06120/18 
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2026-06-30   2029-06-30  

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.  

This unit standard does not replace any other unit standard and is not replaced by any other unit standard. 

PURPOSE OF THE UNIT STANDARD 
This Unit Standard is intended for people who are employed at a supervisory level in an office environment. It introduces the learner to the supplies necessary for the effective function of an office and provides the learner with the opportunity to apply their knowledge of budgeting.People credited with this Unit Standard are able to:
  • Develop and monitor an office supply budget
  • Implement a plan to control the distribution of office supplies
  • Implement control measures with individuals 
    		•

    LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING 
    It is assumed that learners are competent in:
  • Communication at NQF Level 4
  • Mathematical Literacy at NQF Level 4 
    		•

    UNIT STANDARD RANGE 
    Office supplies include stationery, computer consumables, batteries, facilitation consumables, cassette and video tapes, maintenance and repairs to office equipment; office services (e.g. refreshments, cleaning, plants) 

    Specific Outcomes and Assessment Criteria: 

    SPECIFIC OUTCOME 1 
    Develop and monitor an office supply budget. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. Budget projections are identified and explained for office supplies. 

    ASSESSMENT CRITERION 2 
    2. The budget is prepared in a standardised format. 

    ASSESSMENT CRITERION 3 
    3. Documents are secured in an appropriate manner and within an agreed time frame. 

    SPECIFIC OUTCOME 2 
    Implement a plan to control the distribution of office supplies. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. A plan is presented to effectively control office supply policies, procedures and strategies. 

    ASSESSMENT CRITERION 2 
    3. Plans are developed on how to monitor, maintain and improve stock levels in accordance with agreed requirements. 

    ASSESSMENT CRITERION 3 
    2. Evidence of accurate reports is produced with reference to office supply movements for a given period. 

    SPECIFIC OUTCOME 3 
    Implement control measures with individuals. 

    ASSESSMENT CRITERIA     

    ASSESSMENT CRITERION 1 
    1. The control of the administration system and procedures is explained and applied to ensure effective administration of office supplies. 

    ASSESSMENT CRITERION 2 
    2. Documentation used for the control of office supplies is completed accurately and in accordance with agreed policy. 

    ASSESSMENT CRITERION 3 
    3. The control measures are implemented and non-conformances are identified. 

    ASSESSMENT CRITERION 4 
    4. Non-conformances/compliances are recorded and corrective actions negotiated within the parameters of the office supply policies, procedures and strategies. 


    UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS 
    1. Anyone assessing a learner against this Unit Standard must be registered as an assessor with the relevant ETQA, or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
    2. Any institution offering learning that will enable achievement of this Unit Standard or will assess this Unit Standard must be accredited as a provider with the relevant ETQ, or with an ETQA that has a Memorandum of Understanding with the relevant ETQA.
    3. Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures or with an ETQA that has a Memorandum of Understanding with the relevant ETQA .
    4. Therefore, anyone wishing to be assessed against this Unit Standard may apply to be assessed by any assessment agency, assessor or provider institution that is accredited by the relevant ETQA or with an ETQA that has a Memorandum of Understanding with the relevant ETQA. 

    UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE 
  • Office supply policies, procedures and strategies
  • Municipal procurement policy and procedures
  • Document security measures
  • Interpersonal skills
  • Supervisory skills
  • Report writing
  • Budgeting 
    		•

    UNIT STANDARD DEVELOPMENTAL OUTCOME 
    N/A 

    UNIT STANDARD LINKAGES 
    N/A 


    Critical Cross-field Outcomes (CCFO): 

    UNIT STANDARD CCFO IDENTIFYING 
    Identify and solve problems in which responses display that responsible decisions using critical and creative thinking have been made by, e.g.
  • Implementing a plan to control the distribution of office supplies according to the assessment criteria for specific outcome 2.

    Outcome:
  • Implement a plan to control the distribution of office supplies.

    Assessment criteria:
    1. A plan is presented to effectively control office supply policies, procedures and strategies.
    2. Evidence of accurate reports is produced with reference to office supply movements for a given period.
    3. Plans are developed on how to monitor, maintain and improve stock levels in accordance with agreed requirements. 
    		•

    UNIT STANDARD CCFO WORKING 
    Work effectively with others as a member of a team, group, organization and community by, e.g.
  • Implementing control measures with individuals according to the assessment criteria for specific outcome 3

    Outome:
  • Implement control measures with individuals.

    Assessment criteria:
    1. The control of the administration system and procedures is explained and applied to ensure effective administration of office supplies.
    2. Documentation used for the control of office supplies is completed accurately and in accordance with agreed policy.
    3. The control measures are implemented and non-conformances are identified.
    4. Non-conformances/compliances are recorded and corrective actions negotiated within the parameters of the office supply policies, procedures and strategies. 
    		•

    UNIT STANDARD CCFO COLLECTING 
    Collect, analyse, organize and critically evaluate information by, e.g.
  • Identifying and explaining budget projections for office supplies according to assessment criterion 1.1

    Assessment criterion:
    Budget projections are identified and explained for office supplies.
  • Producing evidence of accurate reports with reference to office supply movements for a given period according to assessment criterion2.3

    Assessment criterion:
    Evidence of accurate reports is produced with reference to office supply movements for a given period. 
    		•

    UNIT STANDARD ASSESSOR CRITERIA 
    N/A 

    REREGISTRATION HISTORY 
    As per the SAQA Board decision/s at that time, this unit standard was Reregistered in 2012; 2015. 

    QUALIFICATIONS UTILISING THIS UNIT STANDARD: 
      ID QUALIFICATION TITLE PRE-2009 NQF LEVEL NQF LEVEL STATUS END DATE PRIMARY OR DELEGATED QA FUNCTIONARY
    Core  50017   National Diploma: Club Professional Golfing  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Registered"     		 2008-11-30  Was CATHSSETA until Last Date for Achievement 
    Fundamental  61592   National Diploma: Human Resources Management and Practices  Level 5  NQF Level 05  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  As per Learning Programmes recorded against this Qual 
    Elective  58376   Further Education and Training Certificate: Bookkeeping  Level 4  NQF Level 04  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  FASSET 
    Elective  36438   National Certificate: Local Economic Development  Level 5  Level TBA: Pre-2009 was L5  Passed the End Date -
    Status was "Reregistered"     		 2023-06-30  LG SETA 


    PROVIDERS CURRENTLY ACCREDITED TO OFFER THIS UNIT STANDARD: 
    This information shows the current accreditations (i.e. those not past their accreditation end dates), and is the most complete record available to SAQA as of today. Some Primary or Delegated Quality Assurance Functionaries have a lag in their recording systems for provider accreditation, in turn leading to a lag in notifying SAQA of all the providers that they have accredited to offer qualifications and unit standards, as well as any extensions to accreditation end dates. The relevant Primary or Delegated Quality Assurance Functionary should be notified if a record appears to be missing from here.
     
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    All qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.